Location: Doylestown, PA
Job Type: Direct Hire
Schedule: Full-Time | Monday–Friday | Day Shift
Salary: Competitive salary based on experience, plus comprehensive benefits
Join a Growing Construction Company!
Active Staffing Resources is seeking an experienced and highly organized Office Manager for a direct hire opportunity with a well-established construction company in Doylestown, PA. This role is ideal for a proactive professional with strong administrative, accounting, and organizational skills who can oversee daily office operations while supporting project managers, field personnel, and company leadership.
As a direct hire employee, you will become a permanent member of our client’s team from day one and play a key role in keeping the office running efficiently.
Responsibilities
- Oversee daily office operations and administrative functions.
- Manage incoming calls, emails, visitors, and general office communications.
- Support project managers with contracts, submittals, permits, and project documentation.
- Prepare proposals, change orders, purchase orders, and other construction-related documents.
- Process accounts payable, accounts receivable, invoicing, and billing.
- Coordinate payroll information and employee timecards.
- Maintain vendor, subcontractor, and customer records.
- Order office supplies and manage relationships with vendors and service providers.
- Maintain filing systems and ensure accurate recordkeeping.
- Assist with scheduling meetings, project timelines, and company events.
- Ensure compliance with company policies and maintain confidentiality of sensitive information.
Qualifications
- 3+ years of Office Manager or Administrative Management experience, preferably in the construction industry.
- Knowledge of construction documentation, contracts, and project administration preferred.
- Experience with accounts payable, accounts receivable, and payroll processing.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience with accounting software such as QuickBooks, Sage, or similar ERP systems is a plus.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and customer service abilities.
- High attention to detail and the ability to work independently.
- High school diploma required; Associate’s or Bachelor’s degree is a plus.
Benefits
- Competitive salary.
- Medical, dental, and vision insurance.
- 401(k) with company match.
- Paid vacation and holidays.
- Paid sick time.
- Career growth opportunities.
- Stable, long-term direct hire position.
- Collaborative and professional work environment.
Why Work with Active Staffing Resources?
Active Staffing Resources partners with reputable construction companies throughout the Greater Philadelphia region to connect experienced professionals with rewarding direct hire opportunities. We are committed to matching talented candidates with employers that value their skills, experience, and long-term career goals.
Apply Today!
If you’re an experienced Office Manager looking to join a respected construction company, submit your resume today or contact Active Staffing Resources to speak with one of our recruiters about this exciting opportunity in Doylestown, PA.
Equal Opportunity Employer
Active Staffing Resources is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.